Create your Car Bill of Sale in minutes

What is a Bill of Sale?

A Bill of Sale is a short legal document that records the transfer of an item from a seller to a buyer. It proves the sale happened, on what date, for how much, and in what condition the item was handed over.

It is most common for private sales of higher-value items, where both sides want a paper trail in case a question comes up later.

When do you need one?

You usually want a Bill of Sale whenever money changes hands for a significant item and there is no dealer or platform handling the paperwork. Common cases include:

• Selling or buying a used car, truck, RV, or boat
• Private sales of motorcycles, trailers, or equipment
• High-value personal items like jewelry, watches, or furniture
• Transferring an item between businesses

Many states also require a Bill of Sale to register a vehicle or to calculate the tax due on the sale.

What to include

A complete Bill of Sale leaves no room for doubt about who sold what to whom. Make sure yours covers:

• Full names and addresses of the buyer and seller
• A clear description of the item, including make, model, year, and serial or VIN where relevant
• The sale price and how it was paid
• The date of the sale
• Whether the item is sold as-is or with any warranty
• Signatures from both parties

State rules and notarization

Requirements vary by state. Some states publish their own Bill of Sale form for vehicles, some require the document to be notarized, and some set rules about odometer disclosure for cars.

Tell us where the sale takes place and we tailor the document to that state, so you are not left guessing which version you need.

Common mistakes to avoid

• Leaving the item description vague, so it could match the wrong object
• Forgetting to note as-is, which can create warranty expectations
• Missing a signature or the date
• Not keeping a copy for each party

Tips for a smooth sale

Fill in the details together with the other party so both of you agree on every line before signing. Keep your own signed copy, and give the buyer the original where possible.

If the item has a title or registration, hand it over at the same time and note that on the document.